HOME State Game Reschedule Instructions

These instructions apply to all HOME State League games, whether your team or the visiting team is requesting the reschedule. These procedures must be followed exactly.

Club Reschedule Form

Already know the reschedule process? You may use the Reschedule Form below. Otherwise, please read the instructions before continuing.

Open Club Reschedule Form

⚠️ Important

If these procedures are not followed, your team may:

  • Have no referees assigned for the game.
  • Be responsible for referee fees if officials report to the original game.
  • Lose one of your limited UYSA reschedules unnecessarily.
  • Be required to pay UYSA reschedule fees.

Quick Summary

  1. Contact the opposing coach and agree on possible dates and times.
  2. Complete the Club Reschedule Form.
  3. Wait for approval of the field, date, and time.
  4. Complete the official UYSA Affinity reschedule.
  5. Forward the Affinity confirmation email to:

Step 1 – Contact the Opposing Team

Reach out to the opposing coach and agree on at least three possible dates and times.

To locate the opposing coach in UYSA Affinity:

  1. Log into UYSA Affinity.
  2. Make sure your profile/picture is selected.
  3. Select Teams.
  4. Select Tournament and Schedule Apps.
  5. Select Schedules/Game Scoring for the appropriate team.
  6. Click the opposing team's name to view contact information.
Important

Email all listed contacts from your personal email. Do NOT click the Reschedule button in Affinity yet.

Step 2 – Submit the Club Reschedule Form

This step is required before anything is entered into Affinity.

The Club Reschedule Form allows NUCS/UCSC to:

  • Verify field availability.
  • Avoid conflicts with school events, lacrosse, tournaments, and other field users.
  • Obtain referee assignor approval.
  • Ensure referees can be scheduled.
Even if a field appears available, it may already be reserved for another event.

Step 3 – Wait for Approval

Wait until you receive an approval email from:

David Josse
[email protected]

The email will include the approved:

  • Field
  • Date
  • Time
Do not complete the Affinity reschedule until this approval has been received.

Step 4 – Complete the Official Affinity Reschedule

After approval, complete the official coach-to-coach reschedule in UYSA Affinity.

If YOUR Team Requested the Reschedule

Your team should initiate the reschedule in Affinity.

If the Visiting Team Requested the Reschedule

Our club must first approve the field, date, and time. Once approved, send the information to the visiting team and have them initiate the reschedule.

This prevents the reschedule from counting against your team's two allowed reschedules.

Step 5 – Send Confirmation

Once the reschedule has been accepted in Affinity, forward the confirmation email to:

This ensures referees are reassigned to the updated game.

Important UYSA Reschedule Rules

Every Team Is Limited to Two Reschedules

Every team is allowed a maximum of two coach-to-coach reschedules.

If your team initiates the reschedule, it counts against your two allowed reschedules—even if you are helping another team.

Once both reschedules have been used, no additional coach-to-coach reschedules are permitted.

Coaches Are Not Required to Agree

Coaches are not required to agree to a reschedule. Reschedules create additional work for field assignors, referee assignors, and the opposing team. Whenever possible, games should be played as originally scheduled.

Reschedule Deadline & Fees

Coach-to-coach reschedules are fee-free only during the UYSA reschedule window, generally the first two weeks after schedules are released.

  • After the deadline, a $50 UYSA reschedule fee is required.
  • The entire reschedule—including the opponent's acceptance—must be completed before the deadline.

Coach-to-Coach Reschedules Are Automatic

UYSA does not approve coach-to-coach reschedules. Once both teams complete the process correctly, the game updates automatically.

After initiating the reschedule, email, text, or call the opposing coach so they remember to accept it promptly.

Referee & Field Approval Is Required

Before anyone initiates a reschedule in Affinity, Field Assignor approval and Referee Assignor approval MUST already be obtained.

For NUCS/UCSC teams, submitting the Club Reschedule Form and waiting for approval satisfies this requirement.

Failure to obtain approval first may result in:
  • No referees being assigned.
  • The game being moved back to the original date.
  • The game becoming impossible to reschedule.

Other Reschedules (Not Coach-to-Coach)

Some games are not rescheduled through the coach-to-coach process.

Examples include:

  • Smoke or poor air quality.
  • Weather-related field closures.
  • Unsafe fields declared by the referee.
  • State Cup conflicts.
  • US Youth Regional or National event conflicts.
  • Other UYSA-approved situations.
NUCS/UCSC coaches should never initiate these reschedules.

These are coordinated by David Josse with UYSA.

Ready to Submit?

Once you have read and understand the reschedule process, use the link below to open the Club Reschedule Form.

Open Reschedule Link
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